By Patrick Forsyth
A part of a chain of pocket courses aimed toward the allowing the reader to benefit a brand new ability in precisely half-hour, this article offers a consultant to document writing, from what to incorporate, to the way to lay it out.
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Additional info for 30 Minutes to Write a Report (30 Minutes Series)
For example, although the rule books now say they are simply alternatives, I think that to say: ‘First, . , secondly, . . ’, has much more elegance than beginning: ‘Firstly, . ’. I am not sure why. It would be a duller world if we all did everything the same way and writing is no exception. There is no harm in using some things for no better reason than that you like them. It is likely to add variety to your writing and make it seem distinctive, which may be useful in itself. Certainly, you should always be happy that what you write sounds right.
The format of a report The right format depends on a number of factors: the length of the report, its complexity, the nature of the recipients and even the prevailing style and culture of an organisation. It is important to find the right balance. Make something too formal and it may be seen as using a sledgehammer to crack a nut, and thus time-wasting for all concerned. Make it too informal and it may be seen as not doing its topic justice and treating an important issue too lightly. So, consider whether you need, and if so how you will use, the following: A title page: all reports need a clear title and some will need this on a dedicated front page; this may also include the date, a reference, the writer’s name, even a circulation list (though there is merit in keeping this page largely uncluttered) A contents page: it is not usually difficult to decide if length or complexity make this necessary.
There may be pages following the summary and conclusions. Appendices, which can be used to take certain discrete areas of detail out of the main core of the content are a prime example. This approach allows such areas to be dealt with more minutely, but the main point is to keep the middle section manageable and stop it from becoming too long and having its key arguments submerged in endless detail. 32 4 THE POWER OF LANGUAGE The message is one thing; how you say it is quite another. Language makes a difference.
30 Minutes to Write a Report (30 Minutes Series) by Patrick Forsyth